2024 Happy Trails Street Fair Vendor Application

Location: James Woody Park (Apple Valley- Corner of Navajo & Powhatan Roads)
September 7, 2024 10:30AM – 3:00PM

Application Deadline: August 28, 2024

This Event is Part of the 2024 Happy Trails Parade

(Temp BOE Seller Permits will use Community Center Address)
(Address for Sellers Permits Only: 13467 Navajo Rd, Apple Valley, CA 92308)

Application Information:

Payment Information:
Make Checks Payable to: Apple Valley Village PBID (not Town of Apple Valley)
Check Only – Temporary bank checks will NOT be accepted.

Paper Application Pick up/Drop off Location:
Town of Apple Valley Town Hall Building – Park & Rec Department
14955 Dale Evans Parkway Apple Valley CA 92307

**Email Option: Vendor Spots will not be secured until payment is received
-Email application to Lovella at [email protected] or Eileen at [email protected].

Then physically MAIL the check and application to:

Apple Valley Village-PBID
PO Box 1044
Apple Valley, CA 92307

**-If you choose the email & paper check option your check MUST be delivered NO later than August 26, 2024. If you mail your check late you will not have a spot. If you are close to the deadline then please pay on-line OR drop off application and payment at The Town of Apple Valley.

Parade Application: Separate Application – Let us know if you plan to participate in the Parade & Street Fair

Contact Info:

The Village in Apple Valley – PBID 760-559-2064 or 909-244-4740

Or
Email: Lovella at [email protected] or Eileen at [email protected]

-Village Business Vendors/Owners: $35 per 12×12 spot $60.00 for a double spot (if available)
-Vendors located outside of “Village” Area: $45.00 per 12×12 spot $80.00 for a double spot (if available)
-Non-Profit Organization: $35 for 12×12 -Large Vehicle: (call for pricing)

General Information: See Vendor Policies

There is no electricity or water access
No food or drink can be given away at this event
A Town of Apple Valley Business License is required for vendors that have participated in three or more events held in the Town of Apple Valley. A photocopy must be provided with your application.
All applicants selling food must have health department permit/TFF permit – Submit copy with application
Payment is due by August 31, 2024
Cancellations: No Refunds if notice is less than 10 days prior to event
Event set-up and space assignments are subject to change at any time and assigned by staff pending availability
Set-up will be begin at 7:00AM; set up must be completed by 9:30AM (Call if you need special arrangements)
DO NOT pack up prior 3:00PM and you must vacate by 4:30PM
No Bake Sale, snack items or beverages may be sold, except by approved food vendors with a health department permit.
No supplies, tables or chairs will be provided
All event vendors selling new items or food items must have a resale license. See attached Vendor Policies submit verification of BOE resale permit with temporary address listed. Address for seller permit 13467 Navajo Rd, Apple Valley, CA 92308

Make Checks Payable to: Apple Valley Village PBID (Check or credit card only)

Return Applications to: Town of Apple Valley Town Hall Building – Park & Rec Department 14955 Dale Evans Parkway OR email application to Lovella [email protected] or Eileen [email protected] and MAIL the check to AVV-PBID PO Box 1044 Apple Valley, CA 92307 Spots will not be secured until payment is received. Contact number for event – The Village in Apple Valley 760-810-9856.

Name*
Business Name*
Address*
Street Address City State ZIP / Postal Code
Selling or Promoting?*
- Selling
- Promoting
Email*
Phone*
Alt Phone
Health Department - TTF Permit*
Sellers Permit*
Parade Entry Also:*
I hereby attest that I am duly authorized representative of the above-named Individual or Organization, authorized to act on their behalf, that I have carefully read the description of the program(s) for which we are registering, and in consideration for being permitted fully understand that my participation in the 2024 Happy Trails Parade & Street Fair exposes myself/my organization to the risk of personal injury, death or property damage. I hereby acknowledge that I/WE are voluntarily participating in this event/class and agree to assume any such risks.

I hereby release, discharge and agree to hold harmless the Apple Valley Village Property-Owners Business Improvement District, The Town of Apple Valley, it’s officers, vendors, event manager, volunteers or staff for any injury, death or damages to or loss of personal property arising out of, or in connection with, my participation in the event/class from whatever cause, including the active or passive negligence of the Apple Valley Village Merchant Association, Town of Apple Valley it’s officers, vendors, event manager, volunteers or staff or any other participants in the activity.

In consideration for being permitted to participate in the event/class, I hereby agree, for myself, my organization, my heirs, administrators, executors and assigns, that I shall indemnify and hold harmless Apple Valley Village Property- Owners Business Improvement District, The Town of Apple Valley, it’s officers, vendors, event manager, volunteers or staff from any and all claims, demands actions or suits arising out of or in connection with my participation in the event/class.

Photo Release:
I consent and authorize The Village Property and Business Improvement District to copyright, use and publish any of the images in any format taken of me on this day. I understand these images may be used for a variety of purposes and may appear on The Village PBID website, newsletter or social media. I also understand that The Village PBID will use the images exclusively for PBID-related purposes and for possible commercial gain. Since anyone can download an image from the Internet or make copies from printed materials, I agree The Village PBID is not responsible for unauthorized use of the images. I am aware that I am not entitled to any compensation and that the images may appear with or without my name.

I HAVE CAREFULLY READ THIS RELEASE I/WE AGREE TO INDEMNIFY AND HOLD THE ABOVE PERSON OR ENTITIES FREE AND HARMLESS FROM ANY LOSS, LIABILITY, DAMAGE, COST, OR EXPENSE THAT MAY INCUR WHILE PARTICIPATING IN THIS ACTIVITY. I AM AWARE THAT IT IS A FULL RELEASE OF ALL LIABILITY AND SIGN IT ON MY OWN FREE WILL.

By signing below I acknowledge I have read and understood this Liability Waiver & photo release. I have read and understood the information on this page, liability waiver, event vendor requirements, vendor acceptance policies, Fire and Heath Dept. requirements and this application and agree to abide by the rules and requirements as set forth, therein and any others that may be implemented. I understand that failure to abide my result in a non-refundable loss of fees, not being allowed to set up the day of the event, or removal from the event and may prevent my participation in future events held by The Village in Apple Valley.
Signature*
Name
Business Insurance Carrier (please provide if you have)
Policy Number
Policy Holder
Insurance Contact
Date
MM slash DD slash YYYY
Document Upload
Use this section to submit any documentation needed for the event.

Food Vendors Need:
Health Permit
Business License
Seller's Permit

Other Vendors:
Seller's Permit
Business License if attended 3 or more Apple Valley Events in a year
Select File(s)
Drop files here or

Accepted file types: pdf, doc, docx, rtf, txt, Max. file size: 300 MB, Max. files: 10.
Payment
Make Check payable to Apple Valley Village PBID Mail or deliver to:
Town of Apple Valley 14955 Dale Evans Parkway, Apple Valley, CA 92307
Pay with check or Pay with Credit Card?*
- Pay Online
- Paper Check
Credit Card*
Card Details
Cardholder Name
Booth Size*
Processing Fee (2.9% + $.30)
Price: $0.00
Total
$0.00

2024 Happy Trails Street Fair Vendor Application

Document Upload

Payment