2020 Summer Street Fair Car Show

When: June 27, 2020 10:00AM – 2:00PM

Application Deadline: June 12, 2020

Location: James A Woody Community Center – Set up will be in the park and on Powhatan RD near Navajo

Application Information

Payment Information: No charge for car show participants

Application Drop off Location: Town of Apple Valley Town Hall Building – Park & Rec Department
14955 Dale Evans Parkway Apple Valley CA 92307

Email Option: Email application to HD1stmarketing@outlook.com then bring the original to the event

Postal Mail Option: 

Apple Valley Village-PBID
PO Box 1044
Apple Valley, CA 92307

If you choose the Postal Mail option your application MUST be delivered NO later than June 12, 2020. If you are close to the deadline then please drop off application at The Town of Apple Valley.

 

Same day registration will be allowed for classic car participants only

 

Contact Info: First Marketing Solutions – Event Line 760-995-6744

Event Manager: 

First Marketing Solutions – Lovella Sullivan or Eileen Vindiola
HD1stmarketing@outlook.com
Email is the best way to communicate with the Event Manager.

 

General Information

• Street Fair Car Show check in at 7:00AM – 9:30AM Check- point at Powhatan & Pawnee

• All vehicles must be checked in and in specified locations no later than 9:30AM (Call if you need special arrangements for set up or removal) Cars will be placed in the parking lot on Navajo & Powhatan away from the ball field dirt

• Street Fair Car Show participants are requested to stay for the duration of the event from 10AM-2PM. The event is not over when we give away show prizes. Guests/Pedestrians will still be in attendance.

• There is no electricity or water access

• The car show coordinator will have final say on the eligibility of the entry

• Drivers of any and all vehicles in the Car Show must possess a valid driver’s license, be at least 18 years old and possess all liability vehicle insurance.

• Exhibitions of speed or reckless driving are not permitted

• This is a rain or shine event – notification will be given by 6:30AM in the event of extreme weather conditions

• All shade canopies must be secured and weighted down. If your canopy isn’t secured you will be asked to remove it to protect the property of others participating in the event.

 

2020 Car Show Policies

The Town of Apple Valley is a Proud Sponsor of the events that are Hosted by The Village in Apple Valley. Although this is not a Town event all the regulations of the Town of Apple Valley apply to events that take place within the Township. By submitting an application for an event located in The Town of Apple Valley you agree to abide by all special event requirements of the Town, Fire District, Apple Valley Village PBID and Board of Equalization Department provided on this form, event applications and other information provided by the Town or other agencies. You may be denied participation on the day of an event by representatives of the Town, Fire District and/or BOE Department for failure to comply with any of the stated conditions.

Vendors/Car Show Participants who fail to comply with any of the conditions herein are subject to removal from the area and may not be invited to participate in future events

 

Vendor Acceptance Policies/Rules & Payment Schedule

• All Shade canopies must be secured in the event of high winds. You are required to have sufficient weights on each leg. If your canopy is not secured and weighted down you will be required to remove it. NO exceptions will be made to this rule.

• No political campaigns will be accepted. Entries expressing political or social views are strictly prohibited and will be denied entry.

• Classic Cars need to stay until the event is scheduled to end.

• You will receive a confirmation via mail or email including event details no later than one week prior to the event. Let us know if we need to use regular mail to send you event details.

• Exclusivity and space location cannot be guaranteed.

 

A.V. Fire District Requirements: (May or may not apply to classic car participants).

• Fire Extinguishers: vendors must have one easily accessible 2A10BC minimum rating fire extinguisher with a current service tag by a licensed California company

• All canopies:must be composed of flame-resistant material or treated with a flame retardant in an approved manner. All canopies must have a permanently affixed California Marshal label attesting to such.

• No smoking: All vendors must have “No Smoking” signs posted in an obvious place

• Cooking tents: shall be separated from other tents and canopies by a minimum of 20 feet.

• LP-Gas containers: shall be located outside tents and canopies, separated by a minimum of 5 feet.

• Generators: and other internal combustion power sources shall be separated from tents and canopies by a minimum of 20 feet and isolated from contact with the public.

• If you do not adhere to these requirements you may not set up and no refund will be given. For more details please contact the AV Fire Protection District at (760) 247-7618.

 

To Apply for the Car Show Use the Form Provided Below

  • Liability Waiver: Car Show/Classic Car Application
    (Each vehicle/driver must turn in a waiver)

    RELEASE, HOLD HARMLESS AND AGREEMENT NOT TO SUE

    By signing below, hereby attest that I am the duly authorized representative of the above named Individual or Organization, authorized to act on their behalf, that I have carefully read the description of the program(s) for which we are registering, and in consideration for being permitted fully understand that my participation in the 2020 Night Out in The Village exposes myself/my organization to the risk of personal injury, death or property damage. I hereby acknowledge that I/WE are voluntarily participating in this event/class and agree to assume any such risks.

    I hereby release, discharge and agree to hold harmless the Apple Valley Village Property-Owners Business Improvement District, The Town's End, The Town of Apple Valley, it’s officers, vendors, event manager, volunteers or staff for any injury, death or damages to or loss of personal property arising out of, or in connection with, my participation in the event/class from whatever cause, including the active or passive negligence of the Apple Valley Village Merchant Association, Town's End, Town of Apple Valley it’s officers, vendors, event manager, volunteers or staff or any other participants in the activity.

    In consideration for being permitted to participate in the event/class, I hereby agree, for myself, my organization, my heirs, administrators, executors and assigns, that I shall indemnify and hold harmless Apple Valley Village Property-Owners Business Improvement District, The Town of Apple Valley, it’s officers, vendors, event manager, volunteers or staff from any and all claims, demands actions or suits arising out of or in connection with my participation in the event/class.

    Photo Release:
    I consent and authorize The Village Property and Business Improvement District and Town's End to copyright, use and publish any of the images in any format taken of me on this day. I understand these images may be used for a variety of purposes and may appear on The Village PBID website, newsletter or social media. I also understand that The Village PBID will use the images exclusively for PBID-related purposes and for possible commercial gain. Since anyone can download an image from the Internet or make copies from printed materials, I agree The Village PBID is not responsible for unauthorized use of the images. I am aware that I am not entitled to any compensation and that the images may appear with or without my name.

    I HAVE CAREFULLY READ THIS RELEASE I/WE AGREE TO INDEMNIFY AND HOLD THE ABOVE PERSON OR ENTITIES FREE AND HARMLESS FROM ANY LOSS, LIABILITY, DAMAGE, COST, OR EXPENSE THAT MAY INCUR WHILE PARTICIPATING IN THIS ACTIVITY. I AM AWARE THAT IT IS A FULL RELEASE OF ALL LIABILITY AND SIGN IT ON MY OWN FREE WILL.

    By signing below I acknowledge I have read and understand this Liability Waiver & photo release.