2024 Classic/Custom Car Show Application

(Separate application needed for Street Fair Vendor)

September 7, 2024, 10:30AM – 3:00PM
Application Deadline: August 28, 2024

Location: James A Woody Community Center – Car Show will be on Powhatan Rd.

General Information:

Street Fair Car Show check in at 7:00AM – 9:30AM Check- point Pawnee and Powhatan Road
All vehicles must be checked in and in specified locations no later than 9:30AM (Call if you need special arrangements for set up or removal)
Street Fair Car Show participants are requested to stay for the duration of the event from 10:30AM-3PM. The event is not over when we give away show prizes. Guests/Pedestrians will still be in attendance.
There is no electricity or water access
The car show coordinator will have final say on the eligibility of the entry.
Drivers of any and all vehicles in the Car Show must possess a valid driver’s license, be at least 18 years old and possess all liability vehicle insurance.
Exhibitions of speed or reckless driving are not permitted
This is a rain or shine event – notification will be given by 6:30AM in the event of extreme weather conditions
All shade canopies must be secured and weighted down. If your canopy isn’t secured you will be asked to remove it to protect the property of others participating in the event.
Detailed event information will be e-mailed prior to the event.

Return Applications to: Town of Apple Valley Town Hall Building –Park & Rec Department 14955 Dale Evans Parkway Apple Valley (Village Event # 909-244-4740)

Event Manager
Marketing Solutions
Lovella/Eileen [email protected]

Application Information

Payment Information:
No charge for car show participants

Application Drop off Location:
Town of Apple Valley Town Hall Building – Park & Rec Department
14955 Dale Evans Parkway Apple Valley CA 92307

Email Option
Email application to [email protected] then bring the original to the event

**Postal Mail Option
Apple Valley Village-PBID
PO Box 1044
Apple Valley, CA 92307

**-If you choose the Postal Mail option your application MUST be delivered NO later than August 26, 2024. If you are close to the deadline, then please drop off application at The Town of Apple Valley.

On-Line Applications & Credit Card Payments: www.avvillage.org

Same day registration will be allowed for classic car participants only

Contact Info:
Marketing Solutions Eileen 909/244-4740
Lovella 760/559-2064

Event Manager:
Marketing Solutions Lovella Sullivan/Eileen Vindiola
[email protected] or [email protected]
Email is the best way to communicate with the Event Manager.

2024 Car Show Policies

The Town of Apple Valley is a Proud Sponsor of the events that are Hosted by The Village in Apple Valley. Although this is not a Town event all the regulations of the Town of Apple Valley apply to events that take place within the Township.

By applying for an event located in The Town of Apple Valley you agree to abide by all special event requirements of the Town, Fire District, Apple Valley Village PBID and Board of Equalization Department provided on this form, event applications and other information provided by the Town or other agencies. You may be denied participation on the day of an event by representatives of the Town, Fire District and/or BOE Department for failure to comply with any of the stated conditions.

Vendors/Car Show Participants who fail to comply with any of the conditions herein are subject to removal from the area and may not be invited to participate in future events.

Vendor Acceptance Policies/Rules & Payment Schedule

All Shade canopies must be secured in the event of high winds. You are required to have sufficient weights on each leg. If your canopy is not secured and weighted down, you will be required to remove it. NO exceptions will be made to this rule.
No political campaigns will be accepted. Entries expressing political or social views are strictly prohibited and will be denied entry.
Classic Cars need to stay until the event is scheduled to end.
You will receive a confirmation via mail or email including event details no later than one week prior to the event. Let us know if we need to use regular mail to send you event details.
Exclusivity and space location cannot be guaranteed.

A.V. Fire District Requirements: (May or may not apply to classic car participants).

Fire Extinguishers: vendors must have one easily accessible 2A10BC minimum rating fire extinguisher with a current service tag by a licensed California company.
All canopies: must be composed of flame-resistant material or treated with a flame retardant in an approved manner. All canopies must have a permanently affixed California Marshal label attesting to such.
No smoking: All vendors must have “No Smoking” signs posted in an obvious place.
Cooking tents: shall be separated from other tents and canopies by a minimum of 20 feet.
LP-Gas containers: shall be located outside tents and canopies, separated by a minimum of 5 feet.
Generators: and other internal combustion power sources shall be separated from tents and canopies by a minimum of 20 feet and isolated from contact with the public.

If you do not adhere to these requirements, you may not set up and no refund will be given.
For more details, please contact the AV Fire Protection District at (760) 247-7618.

2024 Car Show Preliminary Instructions

Detailed Instructions and a location map will be sent out to you prior to the event.

Below is some general information about the 2024 Happy Trail Parade & Street Fair Car Show:

Event Date & Time: Saturday September 7, 2024 10:30AM-3PM
Event Location: James A. Woody Community Center – Car Show will be on Powhatan RD
Car Show Check in: Pawnee Road & Powhatan Rd
Pre-Registration is preferred but day of registration will be allowed for Car Show only

Return Applications to: Town of Apple Valley Town Hall Building – Park & Rec Department
14955 Dale Evans Parkway Apple Valley
Event Line # 909-244-4740
Event Manager: Marketing Solutions [email protected] or [email protected]

Email Option
Email application to [email protected] then bring the original to the event

**Postal Mail Option
Apple Valley Village-PBID
PO Box 1044
Apple Valley, CA 92307

**-If you choose the Postal Mail option your application MUST be delivered NO later than August 26, 2024. If you are close to the deadline, then please drop off application at The Town of Apple Valley.

General Information:

Access will not be available off Navajo Road. You can access by Powhatan Road by coming down Central Road to Powhatan Road and go West to event.
Street Fair Car Show check in at 7:00AM – 9:30AM Check In at Pawnee & Powhatan Rds.
All vehicles must be checked in and in specified locations no later than 9:30AM (Call if you need special arrangements for set up or removal)
Street Fair Car Show participants are requested to stay for the duration of the event from 10:30AM-3PM. The event is not over when we give away show prizes. Guests/Pedestrians will still be in attendance.
There is no electricity or water access
The car show coordinator will have final say on the eligibility of the entry.
Drivers of all vehicles in the Car Show must possess a valid driver’s license, be at least 18 years old and possess all liability vehicle insurance.
Exhibitions of speed or reckless driving are not permitted
This is a rain or shine event – notification will be given by 6:30AM in the event of extreme weather conditions

All shade canopies must secure! Weights must be heavy enough to keep the canopy in place if the wind kicks up. You will be asked to remove your canopy if it is not properly secured.

Entry Name*
First Last
Car Club*
Make & Model*
If you need to list additional vehicles, please click the plus symbol on the right to add another vehicle.
Mailing Address*
Phone*
Alternative Phone
Email*
Spaces Requested*
Liability Waiver: Car Show/Classic Car Application

(Each vehicle/driver must turn in a waiver)
I fully understand that my participation in the 2024 The Summer Street Fair exposes me to the risk of personal injury, death or property damage. I hereby acknowledge that I am over eighteen years old and voluntarily participating in this event/class and agree to assume any such risks.*
I fully understand that my participation in the 2024 The Summer Street Fair exposes me to the risk of personal injury, death or property damage. I hereby acknowledge that I am over eighteen years old and voluntarily participating in this event/class and agree to assume any such risks.
I Agree
I agree to provide proof of vehicle liability insurance.*
I Agree
Policy #*
Policy Holder*
Vehicle Insurance Carrier*
Insurance Contact*
I hereby attest that I am duly authorized representative of the above named Individual or Organization, authorized to act on their behalf, that I have carefully read the description of the program(s) for which we are registering, and in consideration for being permitted fully understand that my participation in the 2024 Happy Trails Parade & Street Fair exposes myself/my organization to the risk of personal injury, death or property damage. I hereby acknowledge that I/WE are voluntarily participating in this event/class and agree to assume any such risks. I hereby release, discharge and agree to hold harmless the Apple Valley Village Property-Owners Business Improvement District, The Town of Apple Valley, it’s officers, vendors, event manager, volunteers or staff for any injury, death or damages to or loss of personal property arising out of, or in connection with, my participation in the event/class from whatever cause, including the active or passive negligence of the Apple Valley Village Merchant Association, Town of Apple Valley it’s officers, vendors, event manager, volunteers or staff or any other participants in the activity. In consideration for being permitted to participate in the event/class, I hereby agree, for myself, my organization, my heirs, administrators, executors and assigns, that I shall indemnify and hold harmless Apple Valley Village Property-Owners Business Improvement District, The Town of Apple Valley, it’s officers, vendors, event manager, volunteers or staff from any and all claims, demands actions or suits arising out of or in connection with my participation in the event/class. Photo Release: I consent and authorize The Village Property and Business Improvement District to copyright, use and publish any of the images in any format taken of me on this day. I understand these images may be used for a variety of purposes and may appear on The Village PBID website, newsletter, or social media. I also understand that The Village PBID will use the images exclusively for PBID-related purposes and for possible commercial gain. Since anyone can download an image from the Internet or make copies from printed materials, I agree The Village PBID is not responsible for unauthorized use of the images. I am aware that I am not entitled to any compensation and that the images may appear with or without my name. I HAVE CAREFULLY READ THIS RELEASE I/WE AGREE TO INDEMNIFY AND HOLD THE ABOVE PERSON OR ENTITIES FREE AND HARMLESS FROM ANY LOSS, LIABILITY, DAMAGE, COST, OR EXPENSE THAT MAY INCUR WHILE PARTICIPATING IN THIS ACTIVITY. I AM AWARE THAT IT IS A FULL RELEASE OF ALL LIABILITY AND SIGN IT ON MY OWN FREE WILL.*
I hereby attest that I am duly authorized representative of the above named Individual or Organization, authorized to act on their behalf, that I have carefully read the description of the program(s) for which we are registering, and in consideration for being permitted fully understand that my participation in the 2024 Happy Trails Parade & Street Fair exposes myself/my organization to the risk of personal injury, death or property damage. I hereby acknowledge that I/WE are voluntarily participating in this event/class and agree to assume any such risks.

I hereby release, discharge and agree to hold harmless the Apple Valley Village Property-Owners Business Improvement District, The Town of Apple Valley, it’s officers, vendors, event manager, volunteers or staff for any injury, death or damages to or loss of personal property arising out of, or in connection with, my participation in the event/class from whatever cause, including the active or passive negligence of the Apple Valley Village Merchant Association, Town of Apple Valley it’s officers, vendors, event manager, volunteers or staff or any other participants in the activity.

In consideration for being permitted to participate in the event/class, I hereby agree, for myself, my organization, my heirs, administrators, executors and assigns, that I shall indemnify and hold harmless Apple Valley Village Property-Owners Business Improvement District, The Town of Apple Valley, it’s officers, vendors, event manager, volunteers or staff from any and all claims, demands actions or suits arising out of or in connection with my participation in the event/class.

Photo Release:
I consent and authorize The Village Property and Business Improvement District to copyright, use and publish any of the images in any format taken of me on this day. I understand these images may be used for a variety of purposes and may appear on The Village PBID website, newsletter, or social media. I also understand that The Village PBID will use the images exclusively for PBID-related purposes and for possible commercial gain. Since anyone can download an image from the Internet or make copies from printed materials, I agree The Village PBID is not responsible for unauthorized use of the images. I am aware that I am not entitled to any compensation and that the images may appear with or without my name.

I HAVE CAREFULLY READ THIS RELEASE I/WE AGREE TO INDEMNIFY AND HOLD THE ABOVE PERSON OR ENTITIES FREE AND HARMLESS FROM ANY LOSS, LIABILITY, DAMAGE, COST, OR EXPENSE THAT MAY INCUR WHILE PARTICIPATING IN THIS ACTIVITY. I AM AWARE THAT IT IS A FULL RELEASE OF ALL LIABILITY AND SIGN IT ON MY OWN FREE WILL.
I Agree
I have read and understood the attached Liability Waiver, event rules and this application and agree to abide by the rules and requirements as set forth, therein and any others that may be implemented. I understand that failure to abide my result in a non refundable loss of fees, not being allowed to set up the day of the event, or removal from the event and may prevent my participation in future events held by The Village in Apple Valley and/or the Town of Apple Valley. Application and Liability Waiver for Reference*
I have read and understood the attached Liability Waiver, event rules and this application and agree to abide by the rules and requirements as set forth, therein and any others that may be implemented. I understand that failure to abide my result in a non refundable loss of fees, not being allowed to set up the day of the event, or removal from the event and may prevent my participation in future events held by The Village in Apple Valley and/or the Town of Apple Valley.

Application and Liability Waiver for Reference
I Agree
Signature*
Date
MM slash DD slash YYYY
Print Name*

2024 Classic/Custom Car Show Application

General Information:

Application Information

2024 Car Show Policies

2024 Car Show Preliminary Instructions

Liability Waiver: Car Show/Classic Car Application

(Each vehicle/driver must turn in a waiver)

I fully understand that my participation in the 2024 The Summer Street Fair exposes me to the risk of personal injury, death or property damage. I hereby acknowledge that I am over eighteen years old and voluntarily participating in this event/class and agree to assume any such risks.